TL;DR: Create a new page, add a database with a Board view, then define properties like Status, Assignee, and Due Date to turn it into a working project board. Group the board by Status, add your tasks as cards, and drag them between columns as work progresses.
Step 1: Create a Page for Your Board
Open Notion and click + New Page in the sidebar. Give it a clear name like “Project Management Board.” Choose an empty page layout rather than a template so you start clean. This page will become the home for your database and any notes you want alongside it.
If you want to dig deeper, check out our guide on GLP-1 Alternatives: Focus on Muscle Preservation.
Step 2: Insert a Database
Type /database on the page and select Database – Inline from the menu. Notion creates a table with a few placeholder rows. Don’t worry about the data yet; you’ll replace it shortly. An inline database lives inside your page, which keeps everything in one place.
Step 3: Switch to Board View
Click the + next to the database title, choose Board, and Notion converts your table into a kanban-style board. If your existing rows don’t have a grouping property yet, Notion may prompt you to create one automatically.
Step 4: Set Up Key Properties
Click the + at the far right of the database header to add properties. At minimum, create:
Status (Select): options like Not Started, In Progress, Blocked, Done.
Assignee (Person): who owns the task.
Due Date (Date): the deadline.
Priority (Select): Low, Medium, High.
These four properties give you the structure most project boards need without overcomplicating things.
Step 5: Group the Board by Status
Click the Group option at the top of the board and select Status. Your board now displays columns for each status option. Drag the columns to reorder them so the workflow reads left to right, from Not Started to Done.
Step 6: Add Tasks and Start Working
Click + New in any column to add a card, or click a card to open it and fill in the properties. Drag cards between columns as work moves forward. Use the Filter and Sort options to focus on one assignee or see what’s due this week.
Tips for a Better Board
Keep status options to five or fewer so columns stay manageable. Use the Calendar view alongside your board to visualize deadlines. Add a Filter for “Assignee is me” when you want a personal to-do list. Finally, avoid deleting completed cards—archive them instead so you keep a record of finished work.
FAQ
Q: Can I turn an existing table into a board?
A: Yes. Open the database, click the + next to its title, and select Board. Notion will ask you to pick a property to group by, such as Status.
Q: What’s the difference between a board view and a kanban board?
A: They’re the same thing. Notion calls this layout a Board view, and it works exactly like a kanban board by grouping cards into columns based on a property.
Q: How many tasks can a Notion board handle?
A: Free plans handle unlimited blocks for personal use, so a board can hold hundreds of tasks. For large teams, performance stays smooth if you filter views rather than loading every
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